Other Conditions: To begin approximately August 2013. Continuation subject to availability of funds and satisfactory performance. Pending position clearance.
Duties and Responsibilities
Provide administrative and fiscal support to programmatic and related functions of the Hawaii Conservation Alliance (HCA)
Assists in the day-to-day planning, mgmt and coord of prog and project initiatives and events of the HCA.
Assist with fiscal related matters, such as the initiation and review of travel requests, reimbursements, protocol spending and ensures compliance with applicable policies and procedures.
Organizes and maintains a comprehensive filing system for fiscal documents, reports and ledgers for audit purposes
Works with Director to ensure that expenditure of funds are consistent with budget plans.
Writes and prepares draft reports and correspondence for internal/external review and distribution
Assists with the planning and coordination of meetings and special events, including preparing/executing program content, logistics , scheduling, meeting minutes, event management etc.
Assist with the development and maintenance of website content and information for HCA
Independently assesses various personnel and fiscal documents (payroll, timesheets, personnel transaction requests, AFP) and takes appropriate action in compliance with applicable policies
Responsible for updating and maintaining the integrity of database that includes HCA contact details
Assist with overall contract administration including monitoring, compliance, record management
Other duties as assigned
Possession of a baccalaureate degree in business administration, public administration, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for research program/project support, fiscal/financial administration accounting management or personnel management ; or equivalent education/training or experience.
Functional knowledge of principles, practices and techniques in business administration and management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration and management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the areas of fiscal and administrative management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Demonstrated computer skills and working experience with Microsoft Office, database, and/or accounting software.
Ability to work weekends, holidays, evenings or other hours as needed
Familiarity with UH and RCUH administrative policies and procedures.
Familiarity with Federal and State policies/procedures and rules/regulations as it pertains to the HCA operations.
Experience with nonprofit accounting or QuickBooks accounting software or equivalent.
Experience with MAC computer systems and Adobe Professional software.
Knowledge and/or understanding of UH and RCUH systems (i.e. eFMIS, Peoplesoft, etc.).
To Apply: Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64 ( standard format ) ( large format ), names & contact information of 3 professional references and official transcripts (copies acceptable for application but if selected, originals are required at the time of hire) to the address below. Address:
Dr. Kenneth Kaneshiro
UHM Pacific Biosciences Research Center
Center for Conservation Research and Training
3050 Maile Way, Gilmore 406
Honolulu, HI 96822
Dr. Kenneth Kaneshiro; 808-956-3743
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.